Event Photo Agreement Form
By filling out and submitting this form,
CLIENT agrees to all terms and conditions of this agreement contract with The Rhythm
(subdivision of Vizual Rhythm Media)
VIZUAL RHYTHM MEDIA PHOTOGRAPHY SERVICE AGREEMENT
This is an agreement contract between the above referenced Client Name(s), known for the purposes of this Agreement as “CLIENT,” and Vizual Rhythm Media, known for the purposes of this Agreement as PHOTOGRAPHER. CLIENT and PHOTOGRAPHER agree to the following:
1. Services
1.1. PHOTOGRAPHER agrees to reserve the scheduled session date, time and location to provide the CLIENT with the service of an event photo shoot documentation.
1.2. Cooperation: The parties agree to cooperation and communication for the best possible result within the definition of this session. PHOTOGRAPHER is not responsible if key individuals fail to appear or cooperate during photo sessions or for missed images due to details not revealed to PHOTOGRAPHER.
1.3. CLIENT warrants that he or she has actual authority to agree to the use of the likeness of all persons included in portrait(s) and shall indemnify and defend PHOTOGRAPHER in the event of litigation arising out of such use.
1.4A. For event photo services, PHOTOGRAPHER will take photographs of CLIENT during the designated event time(s). Within 7 days after final payment completion, PHOTOGRAPHER will deliver digital photographs to CLIENT based on photo package option. Images will be edited, and available for online viewing or download depending on choice of photo package option. CLIENT will receive number of images selected from photography option. PHOTOGRAPHER will deliver the final images via selection of online gallery or file delivery within 3-14 days after the event. The final images will include post production editing.
1.5. CLIENT understands and agrees that PHOTOGRAPHER will deliver indicated number from photography package option of edited full-resolution images via online transfer.
1.6. CLIENT understands and agrees that watermarked low-resolution images in the online proofing gallery may not be reproduced or distributed or printed by any means whatsoever.
2. Copyright and Licensing of Images
2.1. CLIENT understands and agrees that PHOTOGRAPHER owns the copyright to all images and reserves all rights to them. PHOTOGRAPHER has unlimited rights to images for portfolio usage with full and exclusive commercial and reproduction rights.
2.2. PHOTOGRAPHER grants to CLIENT usage rights for the number of delivered final images from each individual’s session. This includes posting of images on client’s print, web, or social media platforms. CLIENT may not sell the images in either digital or print form.
3. Payment
3.1. CLIENT agrees to secure reservation of photoshoot date with a 50% Deposit.
3.2. Upon completion of the work, PHOTOGRAPHER will invoice CLIENT for any amount outstanding at that time. Payment is due within 7-14 days of the invoice date, or as specified in the invoice.
4. Limit of Liability
4.1. PHOTOGRAPHER may decline, or charge additionally for, services or deliverables that PHOTOGRAPHER reasonably deems to be beyond this Scope of Work.
4.2. If for any reason CLIENT is not entirely satisfied, please communicate with PHOTOGRAPHER immediately so the issue can be resolved. Reshoots will be done at the sole discretion of PHOTOGRAPHER.
4.3. In the unlikely event that final photographs have been lost, stolen, or destroyed for reasons within or beyond PHOTOGRAPHER’s control, PHOTOGRAPHER’s liability is limited to scheduling a new session in order to complete services paid for. PHOTOGRAPHER is not responsible for refunding any fees or any other expenses or fees paid by CLIENT to any third party such as a makeup artist, or photo printer.
4.4. CLIENT shall indemnify, defend and hold harmless PHOTOGRAPHER and its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney fees arising out of or resulting from the performance of the work described in this Agreement.
5. Entire Agreement
5.1 This Agreement represents the entire understanding and agreement of the parties. This Agreement may not be altered, amended or supplemented in any manner, except by subsequent written agreement signed by both parties.
